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The Hancock Family Foundation was a privately supported, tax exempt philanthropic institution organized to provide leadership and encouragement to community-based charitable activities in New Mexico.
 
In 2021,  the Hancock Family decided to enlist the support of the Albuquerque Community Foundation in administering the family grant program.
 
Grant Program

Through its grants, the Foundation seeks to support agencies dedicated to women and children’s health and welfare; education, performing arts and cultural organizations; wilderness preservation and animal protection.

Grant Policies

The general policy of the Hancock Family Foundation is to allocate funds to nonprofit philanthropic organizations whose purpose and continuing work foster various community projects that best fit the Foundation’s mission statement.

Foundation grants are generally not made to individuals, for political or religious purposes, to retire indebtedness, for the payment of interest or taxes, annual campaigns, scholarships, endowments, emergency funding, to influence legislation or elections, or to private foundations and other grant-making organizations.

Grants are normally made for a one-year period, although in special circumstances consideration may be given to support a project for two or three years. The Foundation prefers not to consider more than one proposal from an organization within a twelve-month period. Maximum grant awards are determined annually; currently the average grant amount is $2000. The Foundation Board of Directors reviews each proposal.

Guidelines for Proposals

Proposals must be developed in accordance with the following guidelines and must contain the following:

Please submit the original full proposal with attachments between January 1 and June 15 of each year. Proposals must be postmarked on or before the June 15 deadline. Grants are made between July 1 and November 30 for proposals which are accepted.

Incomplete proposals will not be considered.  Please do not use binders of any kind and do not send facsimile copies or any supporting documentation unless requested.

One-page cover letter typed on the organization’s letterhead to include:

    1. Organization’s mission statement
    2. Name and phone number of the contact
    3. The organization’s email address and (if applicable) website address.
    4. Signature of the executive director or an authorized officer of the board of directors.
    5. Educational institutions should have the signature of the university department head.

A narrative of no more than two typed pages, including the information requested below

      1. Project summary
      2. Goals, objectives and scope of the project
      3. Need for the project
      4. Start and end dates of the project
      5. Who will be in charge of the project
      6. Expected results
      7. Specific amount requested from the Hancock Family Foundation
      8. Specific use of the Foundation funds
      9. Brief statement of the capability of personnel responsible for project implementation.
      10. Information on recent grants received by the organization, pending proposals for other funds and plans for additional funding for this project.
      11. Plans for evaluation the success of the grant, including financial accountability.
      12. Plans for continuation of the project following the grant period.

The following attachments must be provided:

        1. Proof of IRS 501 (c) (3) status.
        2. Copy of the organization’s confirmation letter from the Attorney General’s office stating that the organization in current with the NM Charitable Organizations and Solicitations Act or Attorney General’s letter of exemption.
        3. Detailed project budget – a line item estimate of costs and income.
        4. Detailed copy of the organization’s current annual operating budget reflecting expenditures, receipts and a statement of assets and liabilities.
        5. Listing of current members of the board of directors indicating officers and including professional, business and/or community affiliations.
        6. Educational institutions must provide the operating budget for individual university departments and cover letter should be signed by university department head.

Proposal Submission Information

Please submit the original full proposal with attachments between January 1 and June 15 of each year. Proposals must be postmarked on or before the June 15 deadline. Grants are made between July 1 and November 30 for proposals which are accepted.

Incomplete proposals will not be considered. Please do not use binders of any kind and do not send facsimile copies or any supporting documentation unless requested.

Evaluation and Procedures

All grant recipients must sign and return the “Terms and Conditions of Grant” Form. Recipients must also submit full and complete final reports describing the manner in which grant funds are spent and the progress made in accomplishing the purposes of the grant. Any funds not expended for the specific purpose of the grant must be returned to the Hancock Family Foundation and cannot be diverted to other uses without the express approval of the Foundation. Final reports are due and must be postmarked no later than June 1st. If the final report is not received by the deadline, the recipient will be ineligible to receive funding from the Foundation for 1 year.

Click here for “Terms and Conditions of Grant” form.

Guidelines for Final Reports

Final Reports must be developed in accordance with the following guidelines and must contain the following:

One-page cover letter typed on the organization’s letterhead to include:

  1. Grant Information
  2. Organization Name
  3. Contact Name
  4. Contact Telephone
  5. Contact Email
  6. Organization Address
  7. Program or Project Name
  8. Total Funded Amount
  9. Grant Period

To comply with IRS regulations, we request that you also include a narrative of no more than 4 pages of the project implemented with Hancock Family Foundation funding, including:

  1. Tell us about the project.
  2. Was the project completed?
  3. What were the strengths of your project?
  4. Did you experience any difficulties or unexpected challenges over the course of the project?
  5. Will this project be continued in the future?
  6. Is there anything else we should know?

Provide the following financial information:

  1. A detailed income and expense report (Budget Variance Detail)
  2. Current financial statement
  3. Are any foundation funds remaining as of this report?

Please make sure that your final report is postmarked no later than June 1. If the final report is not received by the deadline, the recipient will be ineligible to receive funding from the Foundation for 1 year.

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